CHECK / POLICY REVIEW: Find the issue before the approval round trip.
Hot Source checks a policy's content and structure, including potential inconsistencies with related documents. Review the finding, inspect the source and decide what changes.
The answer is only as good as the policy behind it
Give authors precise findings while there is still time to act. Hot Source checks the document itself, compares it with the current library and returns the issues to the people responsible for resolving them.
Check the document itself
Check the template, title block, footer, contents, tracked changes and links before the draft reaches an approver. Configured templates, version details, review dates and other routine requirements are reviewed at the same time.
Compare related policies
Hot Source compares the draft by meaning with related current policies and shows potentially inconsistent passages side by side. A weekly sweep also checks the published library as it changes.
See the passages behind a possible inconsistency. Confirm whether it is a contradiction, an intended change or a justified difference in scope. Hot Source provides the comparison; the responsible person makes the decision.
Find what an authoritative change touches
Add an updated Act, standard or other authoritative source and compare it with the policies that rely on it. Hot Source identifies passages that may require review; a responsible person decides, edits and approves every change. This does not claim automatic legislative monitoring or automatic policy updates.
Review more than wording
Relevant standards
Suggest relevant standards and issues for the author to inspect, then record the confirmed mapping in the policy process.
Equity impact
Review potential impacts through an equity assessment when requested, with findings tied to the passages concerned and considered alongside consultation and evidence.
Work in the document
Findings can return as Word comments against the passages concerned. The author replies in the same file, keeping the issue and response together for the approver to review.
Two examples of a useful finding
Consistency: one policy calls for a monthly register review and another calls for a quarterly review. Hot Source brings the relevant passages together so the policy owner can decide whether the difference is intentional and how to resolve it.
Equity impact: a draft asks people to complete an online-only step. An assessment can flag potential access barriers for the author to examine alongside alternatives, consultation and evidence.
These examples are illustrative. The reviewer confirms each finding in its organisational context. A finding does not automatically establish non-compliance.
How Check compares
| CAPABILITY | TRADITIONAL DOCUMENT CONTROL | HOT SOURCE™ |
|---|---|---|
| Human subject-matter review | ✓ | ✓ |
| Automated structure and document checks | ✕ | ✓ |
| Compare the draft with the current library | Manual | ✓ |
| Compare policies with an updated authoritative source | Manual | ✓ |
| Show potentially conflicting passages together | ✕ | ✓ |
| Contextual equity impact assessment | ✕ | ✓ |
| Keep the reviewer responsible for the decision | ✓ | ✓ |
The comparison describes traditional document control without a separate AI answer or review layer. Individual products and configurations vary.
Agree the review before it starts
Agree the documents, criteria, reviewers and output before beginning. A useful review produces accountable decisions, not simply a longer list of comments.
Once a policy is approved, Control keeps it current and Consult puts it in front of the staff who need it.
Questions
What does Hot Source check in a policy?
Check reviews the document's template, title block, footer, contents, tracked changes and links. It compares the draft by meaning with related current policies, and can map relevant standards and assess equity impact. Findings go back to the people responsible for resolving them.
Does Check certify that a policy is compliant?
No. Hot Source checks identify issues for a responsible reviewer to consider. The organisation decides whether a policy meets its requirements and records that decision through its governance process.
How are findings returned to the author?
Findings can return as Word comments against the passages concerned. The author replies in the same file, keeping the issue and the response together for the approver to review.
Want to know more?
Tell us who you are and roughly how many policies you have. We will send you some more information.
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